2360 Lakewood RD, Suite 3 #256, Toms River, NJ 08755
(t) 732-614-6145 / (f) 732-612-1162 / (Erika) 732-859-2141
–
—> When your application is complete for a mentor, BA and therapist- contact Erika on Mondays with openings
Working at JIS
Afghan Refugees Coordinator (Noha)
I will 🧙🏻♂️ talk to a supervisor when I have concerns of client harm, harm to client or client hurting another
After receiving the Referral:
1. Send a Hello text to the parent within one hour “Hi (parent name), my name is <<insert name>> and I am going to be your child’s therapist (or BA or mentor). What day/time works for you best?”
—-
2. Scheduling first meet & greet with parent when they respond to your text
After parent schedules an appointment with you and before your meet & greet in person or online, you text the parent: “Hi (parent name), I am sending over an agreement for services and release of information online form you can fill out on your phone www.workingwithfamilies.com/telehealth. Thanks! <<insert FULL NAME>> (IIC therapist/BA can go out first meeting together. Preferred Telehealth platforms Doxy.me, Google Meet, Microsoft Teams)
HUMAN RESOURCES (HR) training with Erika Teamviewer
🤖
I will let Erika 🙋🏻–know by email every Monday if I need more clients
ALL STAFF MUST ATTEND THE PAPERWORK & TIME SHEET (TS) TRAINING BEFORE SUBMITTING FIRST TS
I will attend the Paperwork 📝 & Time Sheet training contact Kay for next training
I will submit my time sheet 🤹🏻♂️ to JIS weekly with notes and sdfs
How do I log into the Paperwork Training? ZOOM with 930 1161 5004 & 140188
Why do I send in a Time Sheet weekly? It will help keep your TSs and notes organized.
Why can I not submit the way I want to submit? Because HR needs to keep organized.
When do I submit my TSs and docs? Every Monday at 5pm (if you need a different day like Sunday night- be consistent)
How do I label my TSs? Name TS# Date of Submitting, example Erika TS#1 1.3.2022.docx
Why put my TS name in the subject line of the email? So HR can find your TS quickly when searching emails.
When are JIS paychecks? Staff are paid 3 weeks after they submit their TS.
I didn’t get paid today? Monday national holiday- banks are closed.
TSs seem to cut off at the end of the year? 12/13/2021 submit is paid 3 weeks later on 1/3/2022, so first TS of the year
Medical fraud?
Does JIS offer reimbursement for using my car? JIS travel stipend for each kid on each in home visits 💵
How does the travel stipend work for 3 kids in the same house visit? Staff are paid $30 stipend per visit 🎰
How do I know when I will get my TS? Log into 💵 ADP Payroll Portal
What do I send in weekly? 1 Time Sheet, Kid note and sdf 1 & Kid note and sdf 2
Huh? Attend the Paperwork & Time Sheet training
Sample Form: Time Sheet (TS) template Edna TS#9 2021 with diagnosis codes list
Sample Form: Notes Clinician and BA form add child name under JIS with your name and credentials on each page
Good Notes: coming soon
Problem Notes: coming soon
Sample Form: Mentor Notes sent by Neley, Mentor biller
What is a SDF? Service Delivery Form that is a receipt of your services
Sample Form: PPE COVID SDF form.doc or SDF form.pdf (explained)
Sample Form: Signature SDF form.doc or SDF form.pdf (explained)
Can I refer a friend to JIS? Send Erika their resume, collect $50 💵 if hired
—-
Annual JIS protective PPE/masks funds $100 (vaccinated employees also)
-ask families if they have COVID or exposed, sanitize your hands after each visit
Send JIS your COVID vaccination 📇 card
——
👩⚕️ Client File Questions
ALL STAFF MUST ATTEND THE CYBER TRAINING BEFORE LOGIN OR SUBMITTING NOTES
I will contact Erika 🙋🏻–for my CYBER ID and staff ID
I will attend the CYBER 💻 training contact Noha for next training
Where is the electronic child’s record? Log into CYBER
Why do I need to wait to have my notes reviewed before putting them into CYBER? CYBER is forever.
What happens if I make a mistake and put the wrong note in CYBER? It stays there forever, no edits.
Why can I not put my notes in DAP or SOAP format? Ask trainers, supervisors and Erika.
What happens if I find myself having trouble organizing and managing file keeping? Ask staff for pointers
Clinicians need to enter in a Treatment plans for themselves and the BA
How do I search How do I search for my kid in CYBER?
How do I post a clinical or meeting note in CYBER?
I can’t see my kid in CYBER to put my notes in?
—-> After the 2nd week with no access, contact the CM and CC Erika by email- “Hi <<CM name>>, I am not able to put my notes into CYBER because <<kid’s CYBER ID>> is not attached to JIS. Also, my supervisor says if the kid is not attached to JIS, billing cannot bill.
Where do I find information about the kid, family and providers in CYBER?
SUPERVISION form to consent videotaping and/or audiotaping a counseling session
Consent to release kid’s records, lawyer, DCPP report 👮♀️ or Judge 👩⚖️ ASK JIS FIRST
–>
–>
HOW DO I CLOSE A FILE WHEN SERVICES END 🚑
—> RETURN all documents in one email as two attachments to Erika
Documents: Release, Notes (as a .doc or pdf) and SDFs
Label the subject line JKing_5.12.2021_StaceyJohnson
—Child’s first initial and last name_date closed_Your Name
Closing file example coming soon
–>
–>
–>
🏋️♀️TRAINING
Behavioral Assistant (BA)
What is a BA? In our program, a BA is a behavioral/clinical assistant to the Licensed therapist.
What is an IIC? In our program, we call a Licensed therapist “Intensive In Community” therapist.
—> Create a JIS training profile for BA thru Rutgers 📝directions
then click on course search> university behavioral health care
—> contact Jody for BA course registration support if you cannot figure it out on your own
Create BA account for Certification
1. BA/IIC Orientation (Day class) paid $50 per class completion
2. Online: Cultural Competence
3. Online: Developmental Task
4. Online: DSM 5
5. Online: Safety in the Community
6. Online: Positive Behavioral Support
7. NJ Wraparound (Day Class)
☑️ BA Evaluation of Work
☑️ BA Certification TEST paid $200 at completion
——
👨🏫FAQ FROM INTERNS
Will I have enough hours before the course is over? Yes, keep a daily chart of interning for you and your supervisor, weekly chart for your university, and email Erika every Monday when you want more direct contact hours.
—
How is this a PAID 💵 internship? Working as a BA/Clinical Assistant, attending Rutgers trainings (7 core classes for $50 each) and obtaining the BA certification $200.
and —
How do I get direct contact hours- face to face with children & families? BA/Clinical Assistant, Counseling Intern, 4 Shadowing of 4 different providers, Co-Therapy, Specialty Teams, Mentoring, Telehealth
—
How do I get indirect contact hours? Trainings, Research, Case management, Charting, “Resourcing” building resource network, Individual and Group supervision, Training with Erika
—
What am I learning at JIS? Professionalism, Counseling and Social Working, Boundaries, Cultural competence, Diversity, Ethics, Legal, Crisis Intervention, Active listening skills, Diagnosing, Clinical notes, Time management, Supervision, Malpractice, HIPAA protocols, Team building, Theory, Lower level and Higher level needs, Family centered practices, and different activities of a Licensed clinician as an intern
—
I don’t know what I am doing? Not expected. Interns are under the supervision and trainings of JIS providers, we will teach you as we go through the semester. Have more questions, call Erika 🕿
—
Licensed Clinicians and BA to LAC/LSW
As a JIS employee, you have access to study tests for State Licensure *do not share*
FREE ARC Training from PESI and JIS to all staff with CEUs (limited time-ends March 2022)
Other LSW 👢 Licensure exam preparation outside JIS
NJ Professional Counseling Board, paper application, and course worksheet
NJ Social Work Board, paper application, and course worksheet
NJ Marriage & Family Therapy Board, paper application, and course worksheet
Log into/create my electronic Licensure application and NJ Licensure verification
JERSEY INNOVATIVE SERVICES 
